Table of Contents
What should a document management system do?
A document management system is used to automatically organize, secure, digitize and classify company documents, making them easy to access, edit and share.
What is a document management plan?
Document management is the process of organizing, storing, protecting, and sharing documents. The Document Management Plan describes how to manage both the hard copy and electronic repositories of documents, historical information, and provides a consistent approach to the creation, update and format of documents.
What features do all document management systems have?
8 Features every Document Management System (DMS) must have
- Document Input.
- Document Indexing.
- Document Search.
- Document Processing.
- Workflow Automation.
- Document Security.
- User Dashboard.
- Customization.
Why do you need a DMS?
DMS provides better control over sensitive documents and access to documents can be controlled at the folder level for different groups or individuals. Also, a DMS leaves an audit trail of who has viewed a document, when it was accessed, and how it may have been modified.
What is the purpose of a document management system?
– Reduce the operational cost – Trustworthy backup system – Dependable collaburation – Paperless Environment – Better Search Result
How to evaluate a document management system?
How to Evaluate a Document Management System. Purchasing a doc management system is no small decision. Here’s how to make sure you’re picking the right one. 1. Take a team approach. Involve your colleagues in the evaluation process. This includes people within the firm of various levels of seniority as well as from different areas of the firm.
What are the best document management systems (DMS)?
pCloud. pCloud will let you set the group permissions or individual access levels.
Why use a document management system?
Increase the speed of work while reducing error