How to calculate linear feet in archives?
Linear feet is the amount of front shelf space that the box will occupy. This is calculated by measuring the side of the box that you can see on the shelf, and dividing that by 12 inches. A records center box is measured as 1 linear foot, as one side is 12 inches.
How are archival records measured?
The total cubic footage of the archival materials, except for artifacts and electronic records, can be determined by multiplying the quantity of containers by the cubic footage area of each type of container, as identified in the Holdings Measurement Type List.
How long does it take to process an archival collection?
In general, using a minimal processing approach, you should be processing collections at 4 hours (or less) per linear foot.
How do you convert LF to SF?
Converting that measurement to linear feet can seem a bit tricky at first, but once you get the hang of it, it’s as easy a 1-2-3! All you need to do is multiply your square footage by 12 and then divide it by the width of the board you’re looking at purchasing it.
How do you calculate the volume of a record?
Records in Outsize Equipment and Records not Filed in Containers: Multiply length x width x height (inches) then divide by 1.728 to get cubic footage. Multiply the cubic feet of records involved times the years not retained. Multiply the result of that computation by the cost of records storage to the agency.
What is volume of records?
The volume of paper records is determined by cubic foot. A cubic foot is “a measure used to indicate the quantity of materials, commonly used to describe the size of large collections.
What is archival survey?
Archival processing is the act of surveying, arranging, describing, and performing basic preservation activities on the recorded material of an individual, family, or organization after they are permanently transferred to an archive.
How do I label an archive folder?
Folders and envelopes should be labeled on the tab as follows, using pencil. Print or write neatly, in characters that are approximately 3/8″ high (in other words, not in large or sloppy writing). Place all essential information on the top portion of the tab, so that it can be read most easily.
How many LF are in a SF?
To begin finding the square footage of an object or space, measure its length in linear feet. Then, measure it in one other direction….Linear feet to square feet conversion chart.
| Dimensions in linear feet | Square footage |
|---|---|
| 2 feet wide x 7 feet long | 14 square feet |
What is the volume of a cabinet?
Multiply the three sides together. Remember, the equation for volume is V = length x width x height, so simply multiply all three sides together to get your volume.
What is the volume of a file cabinet?
Multiply the drawer volume by the number of drawers to obtain the total capacity of the filing cabinet. For example, if your filing cabinet has three drawers, the total capacity is 5,760 cubic inches because 1,920 x 3 = 5,760.
How do you Catalogue archives?
This is a step-by-step guide to cataloguing a collection, with some examples.
- Step 1 – Create a catalogue entry.
- Step 2 – Look for obvious series of material.
- Step 3 – Arrange by function.
- Step 4 – Make a list of series.
- Step 5 – Add more detail.
- Step 6 – Map file relationships.
- Step 7 – Fill in the catalogue entries.
How do you convert LF to square feet?
The product is the object’s or space’s square footage. For example, if your garage is 10 feet wide and 16 feet long, the area of your garage floor is 160 square feet. This is an example of how to calculate the square footage of a flat surface that’s 10 ft. long x 16 ft.
Is the ArchivesSpace application free to use?
While the ArchivesSpace application is free to download and use, ArchivesSpace does have a membership model to support the continuing development of the application and support its community. There are some member only resources that are useful to both new and experienced ArchivesSpace users.
What is the membership model for ArchivesSpace?
Because ArchivesSpace is an application that supports both staff and public access to archival collections, the membership model considers the overall organizational budget, rather than a department budget or number of FTE of archives staff as one factor in determining membership categories.
What documentation is available for ArchivesSpace?
There are two main types of documentation for ArchivesSpace: User instruction in the form of manuals and video tutorials and technical documentation supporting developers. User instruction components: “Tool tips”: cues to indicate how to complete a given ArchivesSpace field are included in the open-source software package and available to everyone.
Why do we need a financial support model for ArchivesSpace?
To underpin the sustainability of the ArchivesSpace application and community, an essential aspect of ArchivesSpace required by the funders and by any good practice, the ArchivesSpace project partners were required to find a feasible financial support model.